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History
The Life Underwriters Association of Jamaica (LUAJ) was established on July 4, 1932, and is one of the oldest membership organizations in Jamaica. It is located at 72 Hope Road and is a
non-profit organization that represents the sales force of the life insurance industry.

In 1998, under the guidance and effort of the then President, Mrs. Marcelle Fenton, the LUAJ Board saw it necessary to change the Association’s name to The Jamaica Association of Insurance and Financial Advisors (JAIFA) in keeping with the global trend. After a lengthy deliberation, the name change was effected in July, 2003, under the presidency of Mr. Glendon Gordon.

View Board of Directors

Motto

Service to the Nation and the Profession

Creed

I will be loyal to the insuring public and to the institution of Life Insurance.

I will respect the confidence and interest of my clients, giving advice without bias and without regard for personal advantage.

I will conserve the Life Insurance policies of all companies, not making misleading or derogatory statements.

I will uphold the Constitution, By-Laws and Code of Ethics of the Jamaica Association of Insurance and Financial Advisors to the best of my ability.

ORGANIZATION OF SERVICE TO MEMBERS

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About JAIFA

At JAIFA, we believe that the foundation of financial advisor excellence is built on unyielding ethics and professional integrity.

Our members adhere to a rigorous code of conduct designed to protect the interests of Jamaican investors and elevate the status of the financial services industry. We are dedicated to continuous professional development and transparency, ensuring that every interaction is governed by trust.

The Role of JAIFA

The Association’s primary role is to:

1. Administer professional education courses

2. Promote the adoption of high standards of ethical conduct in the profession

3. Provide the linkage with the life insurance industry, Life Underwriters Associations worldwide and the government of Jamaica.

Education & Ethical Standards

JAIFA is committed to the development of its members, and this is achieved through the educational programmes and motivational seminars that are offered. At present, JAIFA offers four professional courses:

1. The Financial Services Certified Professional (FSCP).

The eight (8) courses constituting the educational requirement for the CARAIFA FSCP Designation are:

FA 201 Techniques for Exploring Personal Markets

FA 202 Techniques for Meeting Clients' Needs

FA 251 Essentials of Business Insurance

FA 257 Essentials of Life Insurance Products

FA 261 Foundations of Retirement Planning

FA 271 Foundations of Estate Planning

FA 290 Ethics for the Financial Services Professional

FP 99 FSCP Certification Course & Examination

2. Agency Management Training Course (AMTC).

Participants in the AMTC Course gain practical knowledge and apply proven industry methods across five key areas:

Strategic orientation and planning to achieve defined objectives

Effective recruitment of high-performing sales professionals

Selection of new agents, including presenting the career path persuasively

Training approach that drives measurable results

Performance management techniques to foster sales growth

This program is tailored for insurance and financial services sales managers with at least three years of management experience, as well as functional managers seeking to strengthen specific leadership and development skills.

ETHICAL STANDARDS

The Code of Ethics, based on the Insurance Act, governs the professional conduct of the life insurance sales representatives. JAIFA acts as the “watchdog” to ensure that these standards are kept.

Linkages

JAIFA is the link between its members and:

a) Million Dollar Round Table (MDRT)
b) Caribbean Association of Insurance and Financial Advisors (CARAIFA)
c) Canadian Association of Insurance and Financial Advisors (CAIFA)
d) The Life Insurance Companies Association of Jamaica – LICA
e) Life Insurance Marketing and Research Association (LIMRA)
f) Financial Services Commission (FSC) Tax Administration Jamaica (TAJ)
g) The Office of Information Commissioner (OIC) – Data Protection Act
h) National Consumers League (NCL)

Through these links members are given the opportunity to qualify for:
a) Caribbean Quality Awards (CQA)
b) Caribbean Sales Achievement Awards (CSAA)
c) Caribbean President Circle (CPC)
d) Million Dollar Round Table (MDRT)

Past Congresses

In order to keep the members in touch and to stimulate interest in the Association, JAIFA, through CARAIFA, has hosted numerous Sales Congresses under the stewardship of some of our very influential insurance men and women.

Below are the names of the congress directors and the themes associated with each year:

1991 JAIFA “Overcoming the Challenges” R.M. “Jim” Parks
1995 JAIFA “Commitment” Robert Robinson
2000 JAIFA “Picture the Possibilities” Courtney Golding
2006 JAIFA “Will Power” Pauline Channer \
2010 JAIFA “Passage of Time” Carlton A Gordon
2014 JAIFA “Embrace the Future” Pauline Archer
2018 JAIFA “Empower to Rise” Orville Johnson
2023 JAIFA “Resilience- Rising Above Monica Robotham Challenges”

Recognition

JAIFA honors members of the Association each year for outstanding performance in the life insurance industry. Agents from different companies compete annually for the various awards.

The following recognition is given to:
1. Membership Communication Committee (MCC) representative of the year

2. Agent of the Year for each company

3. Top Ten Production Members of the year

4. Top three agents – First year commission (earnings from new business in that year)

5. Top three agents - Cases

6. Production Member of the year - the agent who earns the highest first year commission with a low percentage of lapse cases.

7. Association Member of the year - this person must be a member of JAIFA for at least ten (10) years and is involved in industry and community activities

Achievements & Celebrations

Several organizations have been born out of JAIFA.

Some of these are:
I. The Insurance Employees Co-operative Credit Union (IECCU) which was incorporated in 1977.

II. Caribbean Association of Insurance and Financial Advisors (CARAIFA), formerly Caribbean Association of Life Underwriters (CALU) which was formed during 1977 - 1978 administrative year.

III. The LUAJ/ Tennyson Palmer Basic School in Montego Bay. The school was adopted by the government as a model school. This was a project of JAIFA’s Western Chapter.

CELEBRATIONS

In July 2002, the Association commemorated its 70th anniversary with a formal dinner. Building on that tradition, the celebrations have continued to evolve over the years. Most recently, during Insurance Week of 2025, JAIFA marked its 93rd anniversary by hosting a lively marketplace and social gathering, highlighting both its enduring legacy and its commitment to engaging members in new and dynamic ways.

Outreach Programme

JAIFA provides for the interaction of its members with the wider community through its Outreach Programmes. Each year the Association targets a community need and raises funds to offset the cost. The Association’s outreach programme has provided funding for needy students at both secondary and tertiary institutions. A UWI scholarship fund was set up in 1977 and
several persons outside of the life insurance industry benefited.

Our association with the UWI came to an end in the late 1990s during the fallout of the financial sector. However, the membership rallied with extra fundraising activities to ensure that the scholarship recipients were not affected.

Our most recent projects are:
1999 - 2000 Assistance in providing a computer lab for Penwood Comprehensive High School.

2000 - 2001 Funding for the establishment of a reading room at Sir John Golding Centre formerly Mona Rehabilitation Center

2002-2003 Funding for provision of medication for children at “Dare to Care”, a hospice for children living with AIDS.

2003-2004 Assistance with the Golden Age Home Assisting the Million Dollar Round Table and Valmarks International to provide

mobility for over 300 physically challenged persons as assisting with the building of a playground for children in the New Haven Children's Home.

2005-2006 Installation of Ramps at the Mandeville Post Office Donation of sports equipment to Kiddy Caring Basic School
Blood compactor machine Mandeville Hospital

2014-2015 Donation of shoes to children's homes in Kingston Gerny bed donation to Annotto Bay Hospital

2018-2019 Grant given to Princess Margaret Hospital 2019-2021 Cash Donation made to the Constant Spring Primary and Infant School for the repair of bathrooms

2022-2023 Cash donations made to Cornwall Regional Hospital

2023-2024 Donation of air conditioning units to the pediatric ward at the Lionel Town Hospital JAIFA was the first organization in Jamaica to raise funds for AIDS support and in particular pediatric HIV/AIDS. The Association targeted this group of persons but with special emphasis on children with AIDS. The plan was to provide the facility with an income generating project in 2005.

Fundraisers

Over the years the main fundraiser hosted by JAIFA to assist the Association’s charities was the Annual Tag Drive, which has never been less than gratifying. This activity was hosted during Insurance Week each year.

CARAIFA Day of Common Concern
CARAIFA Day of Common Concern, observed annually on October 31st, is organized by the Caribbean Association of Insurance and Financial Advisors (CARAIFA) to promote health awareness and prevention, with a focus on conditions such as diabetes, breast cancer and kidney disease, and hypertension. Through the CARAIFA Foundation, JAIFA collaborates in raising funds for these key causes, most notably Breast Cancer Awareness (October 31st) and Kidney Disease (March 12th).

These initiatives not only extend the impact of the Day of Common Concern but also demonstrate JAIFA’s commitment to supporting regional health priorities and strengthening community well-being.

Regional Transformation

Positioning JAIFA as the Caribbean's premier authority on financial advisory, driving regional integration and economic resilience.

Educational Excellence

Establishing advanced training and certification standards that empower professionals to lead with technical mastery and strategic foresight.

Ethical Leadership

Reinforcing the highest ethical frameworks to protect Jamaica's financial landscape and maintain public trust through advisor accountability.

2030 Target Horizon

Strategic Vision & Global Goals

Setting the gold standard for industry excellence, providing education and ethics to lead the nation's financial landscape.

TERMS OF REFERENCE FOR WORKING COMMITTEES

PRESIDENT: FOR WORKING COMMITTEES

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. The President is an ex-officio member of every sub-committee of the JAIFA Board of Directors. He/ she chairs the meetings of the Executive Committee and the Board of Directors

2. Ensure the effective leadership, management, and coordination of the functions of the Board of Directors

3. Prepare a budget for special consideration during his/her tenure (e.g., rewards to Board members and other persons who have served JAIFA, prestige/network building projects).

4. Prepare and present:
i) A report of JAIFA activities at the CARAIFA Presidents’ Convention.
ii) JAIFA reports to the CARAIFA Quarterly and Annual General Meeting.
iii) Prepare a 5-Year Development Programme (JAIFA Strategic Success Plan) incorporating Education, Legislation (Insurance Act) and Member’s Welfare, in keeping with the Association’s motto “Service to the Nation and the Profession”

5. Identify JAIFA National Community Project for the administrative year. Facilitate coordination between all related parties to ensure fulfilment of the commitment by the end of the administration.

6. Be the Association’s Primary Official Representative (with power to delegate) in meetings, discussions, negotiations and other interactions with Government and non-Governmental organizations locally and internationally

7. Represent JAIFA at related industry functions and meetings

8. Summarize and present the Board of Directors’ annual report at the Association’s Annual General Meeting

9. Attend meetings of the Association with the Financial Services Commission (FSC) and other regulatory bodies

10. An Officer of the Association

11. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors.

PRESIDENT AS CHAIRMAN

1. Establish a committee for the selection of the following awards from the member companies - bancassurance, brokerages and agencies of JAIFA:
a. The JAIFA Member of the Year
b. The Production Member of the Year

2. Determine, (based on the data supplied by the relevant companies) the top ten (10) and top three (3) industry producers in:

(i) First Year Commission (FYC), and

(ii) Cases.

3. Prepare a 5-Year Development Programme (JAIFA Strategic/Success Plan) incorporating Education, Legislation (Insurance Act) and Member’s Welfare, in keeping with the Association’s motto “Service to the Nation and the Profession”

4. Appoint the Property Committee (see Article XIX Section 1 of the Constitution)

5. Appoint a Nominations and Elections Committee two (2) months prior to the Annual General Meeting

6. Work with the Director - Meetings, Programmes and Awards portfolio

IMMEDIATE PAST PRESIDENT: BUSINESS STANDARDS, BY- LAWS, LEGISLATION AND CHAPTERIZATION

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. Prepare a Calendar of Activities for the current administrative year and a budget which must be presented to the Board of Directors at their Retreat.

2. Submit a monthly report

3. Be responsible for investigating all complaints related to JAIFA and its membership received by the Association. Inform complainants of the findings of the investigations and the action to be taken, in consultation with the President

4. Assist the current President with the convening of meetings of the Past Presidents’ Council and work closely with that Committee

5. Convene special meetings to study and pass, where necessary, amendments to the Jamaica Association of Insurance and Financial Advisors’ (JAIFA) Constitution and By-laws and Code of Ethics. Refer such changes to the Membership in a prescribed formatted General Meeting and/or Annual General Meeting for ratification

6. In consultation with the President, liaise with the Insurance Association of Jamaica (IAJ) and the regulatory bodies such as the Financial Services Commission (FSC), Tax Administration Jamaica (TAJ) and The Office of Information Commissioner (OIC) – Data Protection Act and the Association’s members on matters concerning Government Legislation

7. Attend meetings of the Association with the regulatory bodies

8. In consultation with the President, determine, through research and consultation, the needs of members, the insuring public and the industry that may require the Government to enact or amend legislation

9. In consultation with the President, establish a working Ethics Committee which will be a subcommittee of the Board according to Article XII Section 2 of the Constitution. Review Professional Guidelines commentary on the Code of Ethics.

10. Liaise with the Financial Services Commission (FSC) on all policies (old and new) affecting Life Insurance Sales Representatives

11. Serve as Advisor (Legal Counsel) to the Board on issues that might require his/her guidance based on his/her experience and based on the Constitution and By-laws and Code of Ethics

12. Work closely with the Chairman of the Trustees for the JAIFA Reserve Fund Committee

13. Ensure the smooth transition between the outgoing and incoming Director

14. Member of the Headquarters & Property Committee

15. An Officer of the Association

16. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors.

VICE PRESIDENT: MEETINGS, PROGRAMMES AND AWARDS

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. Prepare a Prepare a Calendar of Activities/Schedule of Meetings for the ensuing year and a budget which must be presented to the Board of Directors at their Retreat. These should include: the Board of Directors Retreat, President’s Inauguration, Blast Off, MCC Meeting expense (e.g. travel) Awards Ceremony, Quarterly Meetings and Annual General Meeting

2. Prepare a list of prominent speakers for use at meetings. Use this data to create a Speakers’ Bank.

3. Submit a monthly report

4. In conjunction with the Director -Membership, Welfare and Social Activities, there should be at least two (2) Membership Communication Committee (MCC) representatives from each branch office to ensure good attendance at JAIFA functions

5. Ensure that members are sent notices of meetings at least one month prior to scheduled dates

6. Arrange with hotels or any other suitable venue for the most economical meeting place, in keeping with the professional image of JAIFA

7. Arrange at least one General Meeting per quarter

8. Work in close conjunction with the Directors, Fundraising, Public Relations and Marketing

9. Coordinate/assist/facilitate local Sales and CARAIFA Congresses

10. Convene a managers’ meeting/ forum

11. Chair meetings of the Membership Communications Committee (MCC). The Director Membership, Welfare and Social Activities is the Vice Chair of the committee

12. Attend meetings of JAIFA with the Financial Service Commission (FSC)

13. Ensure the smooth transition between the outgoing and incoming Vice President

14. An Officer of the Association Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors”

DIRECTOR - HEADQUARTERS AND PROPERTY

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. Liaise with the Chairman of the Trustees of the Property Committee and department of the Secretariat that is responsible for managing the property to ensure that the property at 72 Hope Road is:
(a) Developed to its full potential
(b) Maintained in a state of good repair
(c) Always fully tenanted

2. Work with the Secretariat at JAIFA in managing the property to ensure that tenants pay their rent on time and that a good relationship exists between all parties. Familiarize yourself with the lease agreements of all the tenants and ensure that proper files are kept for each. These should include all correspondence between JAIFA and the tenants.

3. Submit a monthly report

4. Prepare a budget for presentation to the Board of Directors

5. Install security measures for the protection of the assets at the Headquarters, 72 Hope Road.

6. Examine ways of developing the property to enhance its earning power and for the benefit of the membership. Additionally, assist the Board in identifying funding where necessary.

7. Supervise periodic inspection of:
a) Headquarters furnishing and authorized repairs/replacement where necessary.
b) Past Presidents’ photographs to ascertain any damage (e.g., termite infestation) and the framing of photographs. Ensure that all Past Presidents’ photographs are placed in the Boardroom
c) Visit Caretaker’s cottage at least twice yearly with the President and Administrative Manager

8. Work in conjunction with the President to ensure all staffing and human resource matters are reviewed (e.g., uniform and health insurance) and that the Secretariat operates in an efficient manner

9. Familiarize yourself with the day-to-day operation of the Secretariat

10. Review the personal files of each staff member, updating job descriptions as necessary. These are kept by the Administrative Manager

11. Ensure that the Boardroom roster is kept up to date and that rental is in accordance with the Terms and Conditions of rental

12. Hold regular staff meetings

13. Arrange a Board/Secretariat Meeting before Board of Directors Retreat to define the standard of operation for the Secretariat

14. Attend meetings of JAIFA with the regulatory bodies such as the Financial Services Commission (FSC) Tax Administration Jamaica (TAJ) and The Office of Information Commissioner (OIC) – Data Protection Act

15. Member of the Fundraising Committee

16. Ensure the smooth transition between the outgoing and incoming Director.

17. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors.

CHAIRMAN:
PROFESSIONAL DEVELOPMENT INSTITUTE

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics

1. Prepare a Calendar of Activities/Schedule of meetings for the ensuing year and a budget which must be presented to the Board of Directors at their Retreat

2. Promote Agency Managers Training Course (AMTC) in member companies

3. Facilitate AMTC Moderators Training and re-certification of previously trained Moderators

4. Conduct Financial Services Certified Professionals (FSCP) Moderators Training, three times annually for new moderators and encourage returning moderators to attend

5. Market Financial Services Certified Professionals (FSCP) Course to stakeholders and entities with the support of the Director, Public Relations and Marketing

6. Report to the Board on all Education courses that the Association is responsible for promoting

7. Submit a monthly report

8. Organize seminars and symposiums that are necessary to enhance the professional development of the membership

9. Constantly review new and existing courses offered by LIMRA and the American College, for example AMTC and FSCP

10. Liaise with the Caribbean Association of Insurance and Financial Advisors (CARAIFA) Education Council in the running of all courses offered by them.

11. Arrange for the enrolment of students in these courses

12. Identify and appoint Moderators for the education programme

13. Plan orientation sessions and mid-year review for both students and moderators

14. Have regular meetings with students with a view to solving any problem which may arise in the programme and identify ways of improving the programme

15. Identify and arrange suitable accommodation for examinations

16. Communicate examination results to Students, Moderators, and Training and Branch Managers on a timely basis

17. Organize suitable incentives for all Moderators.

18. Submit names of the Student and Moderator of the Year to Awards Function Committee. Ensure that the named student and moderator are paid-up members

19. Establish a resource Centre/Library for the use of the members. This should include relevant literature, links, and magazines (hard copies and electronic). Review the filing of educational items with a view to making the archive relevant

20. Provide information for the JAIFA interactive website with education topics for access by members

21. Provide a report of activities/issues discussed at CARAIFA’s Education Council/Management meetings to the Board of Directors

22. Ensure that a Professional Development Institute (PDI) Committee is established thus allowing for succession planning

23. Operate within the guidelines of the Article XVII of the Constitution

24. Establish and meet with Branch Education Representatives (these could be drawn from the Chapter PDI Representative

25. Attend meetings of JAIFA with the regulatory bodies such as the Financial Services Commission (FSC) Tax Administration Jamaica (TAJ) and The Office of Information Commissioner (OIC) – Data Protection Act

26. Ensure the smooth transition between the outgoing and incoming PDI Chairman

27. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors.”

FINANCE / TREASURER

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics

1. Work closely with the Office Manager in performing the duties of Treasurer.

2. Prepare an Annual Budget for the year's operation (based on proposals and budgets of Board Members) for presentation to the Board of Directors’ Retreat and acceptance by the membership at a General Meeting of the Membership, within the first quarter of the administration

3. Submit a monthly report

4. Identify all items of Accounts Receivable as at the end of the previous financial year and take the necessary steps to collect outstanding amounts

5. Prepare monthly Income and Expenditure Statements and Cash Flow forecast showing cash and bank balances and statements showing comparative figures as per the budget for the previous year for presentation to the Board of Directors

6. Revise Inventory of all equipment/furniture and fixtures and miscellaneous items owned by the Association. Include ‘Write Off’ policy.

7. Supervise and manage all fixed deposits and other financial investments of the Association, subject to the prior approval of the Officers of the Board of Directors. Monthly reports should apprise the Board of the current situation regarding these instruments and future action eetings of Jamaica Association of Insurance and Financial Advisors (JAIFA) with the Financial Services Commission (FSC)

8. Supervise and monitor the expenditure of each committee to ensure that they are kept within the approved budget. Also ensure that no expenditure, which has not had budgetary approval or approval of the Executive Committee /Board of Directors, takes place

9. Arrange a mid-year budget review with each Committee Chairman and present a budgetary adjustment if necessary to the Board's monthly meeting

10. Prepare quarterly Profit and Loss and Balance Sheet Statements for review by the Finance Committee of the Board

11. Prepare the final accounts for the administration in time for Audit in keeping with provisions of the Constitution Article X, Section 4, to facilitate presentation to the Annual General Meeting

12. Ensure that the following payments are always current:

statutory payments/returns
property taxes
utility payments

13. Ensure that the Financial Statements comply with International Financial Reporting Standards and the relevant requirements of the Companies Act and Companies Office of Jamaica.

14. Attend meetings of Jamaica Association of Insurance and Financial Advisors (JAIFA) with the Financial Services Commission (FSC)

15. Ensure the smooth transition between the outgoing and incoming Treasurer.

16. An Officer of the Association

DIRECTOR - FUNDRAISING

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. The Director shall arrange, in accordance with JAIFA image, fundraising events that will realize net surpluses

2. Prepare a written proposal and budget which must be presented to the Board of Directors at their Retreat

3. Submit a monthly report

4. Work in conjunction with the Meetings, Programmes and Awards Director to stage the Annual Awards Ceremony.

5. Solicit from suitable donors, prizes for JAIFA awardees to be presented at JAIFA Annual Awards Ceremony

6. Ensure that all preparatory work is done in good time for the major fundraising activities to be scheduled during JAIFA Insurance Week

7. Plan and implement, at least, two (2) profitable fundraising activities

8. Work in conjunction with the Public Relations and Marketing Director to establish the funding that will be necessary to finance the JAIFA National Community Project.

9. Be responsible for raising funds for the CARAIFA Foundation’s Day of Common Concern. (DOCC), usually commemorated on October 31

10. Ensure the smooth transition between the outgoing and incoming Director

DIRECTOR - PUBLIC RELATIONS AND MARKETING

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:
1. Promote, organize and execute at least one (1) major community project by June of each administrative year

2. As Vice-Chair of the Fundraising Committee, work closely with the Chair of the Fundraising Committee in implementing all Fundraising efforts.

3. Prepare a programme of activities/schedule of meetings for the ensuing year and a budget which must be presented to the Board of Directors at their Retreat.

4. Submit a monthly report

5. Formulate, in association with the President, a programme of public education using all available media. The main objective is to raise the professional image of JAIFA in the eyes of the public

6. Monitor and update the website. Additionally, monitor the Association’s Facebook and Instagram pages and ensure timely posting of relevant/motivational information.

7. Establish and maintain a dialogue with Jamaica Association of Insurance and Financial Advisors (JAIFA) members, Insurance Association of Jamaica (IAJ) Caribbean Association of Insurance and Financial Advisors (CARAIFA), Financial Services Commission (FSC), College of Insurance and Professional Studies (CIPS) and other affiliated bodies.

8. Prepare/distribute regular News Releases on the activities of the Association with the Board’s approval

9. Work closely with the Membership, Welfare and Social Activities Committee.

10. Arrange for the media to be represented at all the Association's functions and ensure that the Association receives proper media exposure

11. Set up Press Conferences, when necessary, with the approval of the Executive Committee/ President

12. Publish at least three (3) quarterly Newsletters which highlight the activities of JAIFA

13. Manage the publication of all newspaper supplements (e.g., Insurance Week) on behalf of the Board of Directors

14. Work in conjunction with the Insurance Association of Jamaica (IAJ) on the Public Relations Committee and establish a link or posts to their website.

15. Sit on all portfolio committees.

16. Prepare a Calendar of Events to be distributed to companies and members.

17. Ensure the smooth transition between the outgoing and incoming Director.

18. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors.

DIRECTOR - MEMBERSHIP, WELFARE AND SOCIAL ACTIVITIES

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

1. Prepare a programme a Calendar of Activities/Schedule of Meetings for the ensuing year and a budget which must be presented to the Board of Directors at their Retreat

2. Organize recreational and sporting activities for the relaxation of members, such as socials and games evenings

3. Ensure that trophies for competitions and/or the Awards function are available at very little or no cost to the Association. (These will include the trophies for the Production Members of the Year etc. and the replicas to be given to awardees as keepsakes)

4. Encourage fellowship among members

5. Submit a monthly report

6. In conjunction with IPP, arrange for the timely induction of new members from each chapter. The Induction Ceremony is to be convened as a national JAIFA event

7. Report monthly to the Board regarding the total number of members and those who have not renewed their membership and establish a membership register/ database

8. Keep in close touch with members to know what concerns or suggestions they have and bring these to the attention of the Board
9. Work in conjunction with other Committee Chairpersons to ensure good service to the members

10. Promote the use of membership pins

11. Research and continue the registration of membership of bancassurance, brokerages and agencies with JAIFA

12. Ensure that membership cards are delivered to members on a timely basis. (N.B. Cards are to be included in the induction kits, as relevant)

13. Attend to and improve the welfare and benefits of the general membership by seeking group discounts with businesses such as auto parts dealers, garages, general insurance companies and fashion houses

14. Assist in mobilizing membership support for JAIFA functions

15. Vice-Chair of the Membership Communications Committee

16. Share the responsibility of ticket distribution (as relevant) with the office Manager, and Directors, Fundraising and Meetings, Programmes and Awards

17. Arrange branch visits to:
i) provide a dynamic link between the members and the Board of Directors
ii) determine the concern, project ideas and suggestions members may have for the successful and efficient management of JAIFA. Document the information and pass it on to both the Board of Directors and the Membership Communication Committee

18. Provide ushers for JAIFA functions

19. Report on matters relevant to MDRT if there is no member of the Board directly connected with MDRT e.g. MDRT Zone Chair

20. Maintain contact with Past Presidents

21. Collect used items in mint condition to give to Poor Relief

22. Ensure the smooth transition between the outgoing and incoming Director

23. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors

CHAPTER CHAIR

The Terms of Reference should be read in conjunction with the Constitution and By-Laws and Code of Ethics:

o METROPOLITAN CHAPTER:

Kingston & St. Andrew, St. Thomas, St. Catherine

o NORTHERN CHAPTER:

St. Mary, St. Ann, Portland

o CENTRAL CHAPTER:

Clarendon, Manchester, St. Elizabeth

o WESTERN CHAPTER:

St. James, Trelawny, Westmoreland, Hanover

The Chapter is a microcosm of the Association, and its Executive Committee will reflect the portfolios of the Board of Directors of JAIFA. These persons will be appointed by the Chapter and will automatically become members of the corresponding Board of Directors committees.

The Chapter Chair shall:
1. Hold an Annual General Meeting (AGM) and report on the activities of the Chapter for the Administrative Year. This should be held prior to the Association’s AGM to enable the new chair to be a member of the Board at the onset of the Administration – see election process (President’s procedures)

2. Prepare a programme of a Calendar of Activities/Schedule of Meetings for the administrative year. This must include a Budget not exceeding the Chapter’s Subvention.

N.B. subvention is to be used for the administration of the Chapter. Proper Accounting Practices are to be observed and recorded for reporting to the Board of Directors.

3. Support and promote the events/activities of the Association within the Chapter, as a priority

4. Submit a monthly report

5. Ensure enrolment of new members to the Association

6. Keep the Board of Directors completely up to date with the activities of the Chapter

7. Arrange for the President and/Board to visit and address the Chapter

8. Share the concerns of the members with the Board of Directors with a view to improving the Association’s service to its members

9. Prepare and hand over all relevant documents to the incoming Chair and ensure a smooth transition

10. Develop an electronic file folder with Insurance-related information

11. Any other duties that may be assigned by the Board of Directors from time to time.

12. Article VIII, Section 3 of the Constitution and By-Laws and Code of Ethics states, “....any Officer or Director who in the opinion of the Board of Directors is not functioning in the best interest of the Association, may be replaced on a two-thirds majority vote of the entire Board of Directors

ADMINISTRATIVE MANAGER

The Administrative manager is responsible to the Board of Directors for the daily running of the affairs of the Association. He or she must report to the Board on a monthly basis. This responsibility is exercisable in many ways, some of which are as follows:

1. To be in charge of the entire JAIFA Office i.e., JAIFA General Office, the Professional Development Institute, and be responsible for their proper functioning.

2. To assist Board Members with mechanical and support services for their committee functions.

3. To assist the relevant committee with the proper printing and distribution of the Association's Magazine.

4. To assist in maintaining the building and grounds in a state of good repair.

5. In general, to represent, protect and advance the cause of the Association at all times before the Financial Services Commission and other Government Offices and any other institution or organization, private or public.

6. To ensure that proper facilities are provided at all Association functions.

7. To ensure proper and effective supervision of the staff/functions

8. To be responsible for the effective reduction of the cost of operations of JAIFA while maintaining total efficiency

9. Prepare for Board Meetings monthly ahead of time.

ORGANIZATION OF SERVICE TO MEMBERS

About JAIFA

The Role of JAIFA

Education & Ethical Standards

Linkages

Past Congresses

Recognition

Achievements & Celebrations

Outreach Programme

Fundraisers

2030 Target Horizon

Setting the gold standard for industry excellence, providing education and ethics to lead the nation's financial landscape.

TERMS OF REFERENCE FOR WORKING COMMITTEES

PRESIDENT: FOR WORKING COMMITTEES

PRESIDENT AS CHAIRMAN

IMMEDIATE PAST PRESIDENT: BUSINESS STANDARDS, BY- LAWS, LEGISLATION AND CHAPTERIZATION

VICE PRESIDENT: MEETINGS, PROGRAMMES AND AWARDS

DIRECTOR - HEADQUARTERS AND PROPERTY

CHAIRMAN: PROFESSIONAL DEVELOPMENT INSTITUTE

FINANCE / TREASURER

DIRECTOR - FUNDRAISING

DIRECTOR - PUBLIC RELATIONS AND MARKETING

DIRECTOR - MEMBERSHIP, WELFARE AND SOCIAL ACTIVITIES

CHAPTER CHAIR

ADMINISTRATIVE MANAGER

CHAIRMAN:
PROFESSIONAL DEVELOPMENT INSTITUTE